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Landed Costs

Form ID: (PO303000)

This form is available only if the Inventory feature is enabled on the Enable/Disable Features (CS100000) form.

On this form, you can create landed cost documents, which are used in your system for processing the additional costs incurred for the delivery of purchased goods to your company warehouses or to customer locations if the goods are drop-shipped. For more information, see Processing Landed Cost Documents.

You can edit landed cost documents until they are released. The default status of a newly created document is determined by the Hold Landed Costs on Entry option on the Purchase Orders Preferences (PO101000) form.

Back to TopForm Toolbar
 

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.

Command Description
Enter AP Bill Creates an AP bill based on the current landed cost document. This button opens the Bills and Adjustments (AP301000) form with a new AP bill that has all the details copied from this landed cost document.
Hold Changes the status of the order to On Hold. You click this button when you want to make changes to the order or to pause its processing.
Release Releases this landed cost document, and changes its status to Released.
Remove Hold Changes the status of the order from On Hold to Open. You click this button when the order is ready for further processing.

Back to TopSummary Area
 

Here you can enter information about an original vendor document or select an existing accounts payable document for modification.

Element Description
Type The type of the document to be created, which at this time is always Landed Cost.
Reference Nbr. The number that identifies the landed cost document in the system. This number is generated by the system according to the numbering sequence assigned to documents of this type, which is specified on the Purchase Orders Preferences (PO101000) form.
Status A read-only box that shows the status of the document, which is one of the following:
  • On Hold: The document is a draft that can be edited but cannot be released. This is the default status for new documents if the Hold Landed Costs on Entry check box is selected on the Purchase Orders Preferences (PO101000) form.
  • Balanced: Indicates that the document has been taken off hold and is ready to be released.
  • Released: Indicates that the landed cost document has been released.
Date The date of the original landed cost document; by default, the current business date is inserted, but you can change it. This date is also used in the inventory adjustment generated on release of the landed cost document.
You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the record.
Post Period The period to which the document should be posted; by default, it is the period to which the Date belongs, but the default period can be changed. The post period is also used in the inventory adjustment generated on release of the landed cost document.
Vendor The landed cost vendor to which the landed cost amount is to be paid. In this box, you can select from only the landed cost vendors (that is those, that have the Landed Cost Vendor check box selected on the Vendors (AP303000) form).
The list of vendors may be restricted based on the branch specified for the document. You can select a vendor whose settings permit the use of the branch selected in this document—that is, a vendor for which the Restrict Visibility To box on the Financial tab of the Vendors (AP303000) form is empty or contains the branch specified in this document (or the company or company group that contains the branch specified in this document).
Location The location of the landed cost vendor selected in the document.
This box appears only if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form.
Currency The currency to be used for billing.
Create Bill A check box that you select if the system must create an appropriate AP bill automatically when the landed cost document is released.
This check box inherits the default state from the Create Bill on LC Release check box on the Purchase Orders Preferences (PO101000) form.
Vendor Ref. The document’s original reference number as assigned by the vendor (which can be entered for informational purposes; no product functionality is tied to it). This value is required if the Require Vendor Reference check box is selected on the Accounts Payable Preferences (AP101000) form. This reference number should be unique if the Raise an Error On Duplicate Vendor Reference Number check box is selected on the same form.
Total Allocated Amount Total landed cost amount allocated in the document lines added on the Details tab.
Amount Total Total landed cost amount in all landed cost lines added on the Landed Costs tab.
VAT Taxable Total The document total that is subject to VAT. The VAT taxable amount will be displayed in this box only if the Include in VAT Taxable Total check box is selected for the applicable tax or taxes on the Taxes (TX205000) form. If the check box is cleared, this box will be empty.
This box appears only if the VAT Reporting feature is enabled on the Enable/Disable Features (CS100000) form.
VAT Exempt Total The document total that is exempt from VAT. This total is calculated as the taxable amount for the tax with the Include in VAT Exempt Total check box selected on the Taxes (TX205000) form.
This box appears only if the VAT Reporting feature is enabled on the Enable/Disable Features (CS100000) form.
Tax Total The total amount of tax paid on the landed cost document.
Document Total The document total including calculated taxes.
Control Total The order’s total amount (including taxes), which you must enter manually when you attempt to save the document with the Balanced status.
This box appears only if the validation of landed cost documents is required, which is the case if the For Landed Costs check box is selected in the Validate Total on Entry section of the Purchase Orders Preferences (PO101000) form.

Back to TopLanded Costs Tab
 

The Landed Costs tab lists the landed costs codes and amounts to be allocated among lines added on the Details tab.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Branch The branch to which the landed cost is related.
Landed Cost Code The landed cost code associated with this landed cost.
Description The description of the landed cost code.
Allocation Method The method of allocating the landed costs to the documents, as defined in the selected landed cost code. The allocation method is one of the following: By Quantity, By Cost, By Weight, By Volume, or None.
Amount The nonzero amount of the landed cost to be applied to documents.
Tax Category The tax category applicable to the landed cost. By default, the system copies the tax category from the settings of the selected landed cost code.
Inventory ID The identifier of the inventory item to which the specified landed cost amount will be allocated. In this column, you can select from only the items that have been added to the Details tab. If this column is left empty, the amount is allocated between all lines on the Details tab.
AP Doc. Type The type of the accounts payable document generated for the landed cost, which at this time is always Bill.
AP Ref. Nbr. The reference number of the accounts payable document generated for the landed cost.
IN Doc. Type The type of the inventory document generated for this landed cost, which at this time is always Adjustment.
IN Ref. Nbr. The reference number of the inventory document generated for this landed cost.

Back to TopDetails Tab
 

The Details tab has a table with the lines of the documents (purchase receipts or transfer receipts) to which the landed costs should be allocated.

You can add to a single landed cost document either lines of purchase receipts of the Normal type, or lines of released transfer receipts. You cannot add lines of both a purchase receipt and a transfer receipt to one landed cost document.

The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.

Button Description
Add PO Receipt Opens the Add Receipt dialog box, which you can use to select a purchase receipt or transfer receipt (or multiple receipts) and include the lines of the receipt or receipts in the current landed cost document.
Add PO Receipt Line Opens the Add Receipt Line dialog box, which you can use to select lines from existing purchase receipts or transfer receipts and add these lines to the current landed cost document.

You use this dialog box to add any number of existing purchase receipts or transfer receipts to the current landed cost document. You can narrow the range of receipts to be listed in the table of this dialog box by using the selection criteria, or leave the boxes blank to view a broader range of documents.

Element Description
Type The type of receipt to be shown in the table of this dialog box: Receipt or Transfer Receipt.
Receipt Nbr. The reference number of the receipt to be shown in the table of this dialog box.
Vendor The vendor specified in the receipts to be shown in the table of this dialog box.
The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
The dialog box also has a table with the following columns.
Included An unlabeled check box that you select to include the receipt lines of this purchase receipt or transfer receipt in the current landed cost document.
Type The type of the receipt.
Receipt Nbr. The reference number of the receipt.
Vendor Ref. The vendor reference number entered for the receipt.
Vendor The vendor entered for the receipt.
Branch The branch entered for the receipt.
Currency The currency used in the receipt.
Date The date when the receipt was created.
Total Qty. The total quantity of items in the receipt.
The dialog box has the following buttons.
Add PO Receipt Adds the lines from the included purchase or transfer receipts (that is, those for which you have selected the Included check box) to the current landed cost document.
Add & Close Adds the lines from the included purchase or transfer receipts to the current landed cost document and closes the dialog box.
Close Closes the dialog box without making additions to the current document.

You use this dialog box to add a line—or multiple lines—from an existing purchase receipt of transfer receipt to the current landed cost document. You can narrow the range of receipt lines to be listed in the table of this dialog box by using the selection criteria, or leave the boxes blank to view the lines of a broader range of documents.

Element Description
Type The type of receipt whose lines should be shown in the table of this dialog box: Receipt or Transfer Receipt.
Receipt Nbr. The reference number of the receipt whose lines should be shown in the table of this dialog box (and thus made available for selection).
Vendor The vendor specified in the receipts whose lines should be shown in the table of this dialog box.
The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Inventory ID The identifier of the item specified in the receipt lines to be shown in the table of this dialog box.
The dialog box also has a table with the following columns.
Included An unlabeled check box that you select to include this line of a purchase receipt or transfer receipt (and its landed costs) in the current landed cost document.
Order Nbr. The reference number of the purchase order to which the receipt relates.
Order Type The type of the purchase order to which the receipt relates.
Receipt Nbr. The reference number of the receipt.
Vendor Ref. The vendor reference number entered for the receipt.
Inventory ID The identifier of the item specified in the receipt line.
Warehouse The warehouse specified in the receipt line.
Receipt Qty. The quantity specified in the receipt line.
UOM The unit of measure specified in the receipt line.
Final IN Ext. Cost The extended cost of the inventory transaction line that corresponds to this receipt line.
The dialog box has the following buttons.
Add PO Receipt Line Adds the included lines from purchase or transfer receipts to current landed cost document.
Add & Close Adds the included lines from purchase or transfer receipts to current landed cost document and closes the dialog box.
Close Closes the dialog box without making additions to the current document.
Column Description
Branch The branch for which the item has been purchased or transferred.
Inventory ID The inventory ID of the purchased or transferred item.
Warehouse The warehouse to which the item has been purchased or transferred.
This column appears only if the Multiple Warehouses feature is enabled on the Enable/Disable Features (CS100000) form.
UOM The unit of measure (UOM) used for the purchased or transferred item. By default, it is the purchase unit.
Receipt Qty. The quantity of the item (with the specified subitem code), expressed in the unit of measure specified in the UOM column, that has been received (that is, listed on released receipts).
Weight The total weight of items in the receipt line.
Volume The total volume of items in the receipt line.
Ext. Cost The extended cost of the receipt line.
Currency The base currency specified in the receipt.
Allocated Amount The landed cost amount allocated to this line.
PO Receipt Nbr. The reference number of the receipt.
PO Receipt Line Nbr. The number of the line in the receipt.

Back to TopTaxes Tab
 

The Taxes tab has a table that holds information about the taxes that should be paid on the landed cost document.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Tax ID The identifier of the specific tax applied to the current document.
Tax Rate The tax rate used for the tax.
Taxable Amount The taxable amount for this document.
Tax Amount The tax amount for this tax and this document.

Back to TopFinancial Tab
 

This tab provides information about billing settings, total amounts, and the workgroup to which this landed cost document is assigned.

You use these settings to add, view, and change the information used to create a bill from the vendor. If the Create Bill check box (in the Document Summary area) is selected for the landed cost document, when you release the landed cost document, the system automatically generates a new accounts payable bill, which can be viewed on the Bills and Adjustments (AP301000) form.

The default values for the elements in this section are copied from the settings of the landed cost vendor on the Vendors (AP303000) form.

Element Description
Branch The branch involved in billing the vendor.
Terms The credit terms used in relations with the vendor.
Bill Date The date of the bill generated for the landed cost document.
Due Date The due date of the bill.
Cash Discount Date The date until which the cash discount from the vendor is available for the bill.
Cash Discount The cash discount amount.
For details on how the system calculates cash discounts, see Setup and Calculation of Cash Discounts.
Vendor Tax Zone The tax zone of the vendor.

Here you can view the workgroup to which the landed cost document is assigned and the employee who owns it.

Element Description
Workgroup The workgroup to which the landed cost document is assigned.
Owner The owner of this landed cost document.

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