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Invoices and Memos

Form ID: (AR301000)

You can use this form to create, view, and modify AR invoices, memos, and other documents. For more information, see Processing AR Invoices and Correcting AR Invoices.

In This Topic [Hide/Show]

Back to TopForm Toolbar

The form toolbar includes standard buttons and form-specific buttons and commands. For the list of standard buttons, see Form Toolbar and More Menu. The form-specific commands can be shown as buttons on the form toolbar, as commands on the More menu, or in both places. These commands are listed in the following table in alphabetical order.

Command Description
Add to Schedule Navigates to the Recurring Transactions (AR203500) form, which you use to assign the document to a schedule.
Apply Opens the Payments and Applications (AR302000) form with the elements filled in with the customer information and with the document amount.
This button and command appear only if the document has the Credit Memo type.
Approve Approves the selected document and changes its status from Pending Approval to Pending Print, Pending Email, or Balanced, depending on the settings specified in the Data Entry Settings section on the General tab of the Accounts Receivable Preferences (AR101000) form. If parallel or multistage approvals have been configured and other approvals are required for this document, its status remains Pending Approval.
When you click this command, the Enter Reason dialog box opens if Is Optional or Is Required is selected in the Reason for Approval box on the Rule Actions tab of the Approval Maps (EP205015) form for the map. In the dialog box, you can (if Is Optional is selected) or must (if Is Required is selected) enter the reason the document is being approved.
This button and command appear on the form only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and approvals have been activated (and an approval map has been specified) for the document type on the Approval tab of the Accounts Receivable Preferences (AR101000) form.
AR Edit Detailed Navigates to the AR Edit Detailed (AR610500) report.
AR Register Detailed Navigates to the AR Register Detailed (AR622000) report.
Credit Hold Puts the document on credit hold and changes the document’s status to Credit Hold.
This command is available for documents that have the Invoice, Debit Memo or Overdue Charge type, and the On Hold, Pending Print, Pending Email, or Balanced status. For details on putting a document on credit hold, see Automatic Credit Verification: General Information.
This command is not available for selection if approvals are configured for the selected document type—that is, if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and an active approval map is selected for the document type on the Accounts Receivable Preferences (AR101000) form.
Customer Details Navigates to the Customer Details (AR402000) form.
Email Sends the selected document as an email to the customer for the INVOICE mailing. For details on setting up mailings, see Mailings for Customers.
If the invoice has been emailed, the system selects the Emailed check box for it on the Financial tab (Print and Email Options section).
Generate AP Document Automatically creates an AP document related to the selected AR document or opens an existing AP document on the Bills and Adjustments (AP301000) form. This command appears on the menu if the Inter-Branch Transactions feature has been enabled on the Enable/Disable Features (CS100000) form.
Hold Changes the status of the record to On Hold. You click this command when you want to make changes to the record or pause its processing.
This button and command are available if the document has the Balanced status. The status is assigned by default to a new document if the Hold Documents on Entry check box on the Accounts Receivable Preferences (AR101000) form is cleared.
Mark as Do not Email Selects the Don’t Email check box on the Financial tab of the current form for the document.
Pay Opens the Payments and Applications (AR302000) form with the elements filled in with the customer information and with the invoice amount specified as the document amount.
This action and command appear for a document that has the Invoice or Debit Memo type, and is available only if the document has a status of Open.
Print Opens the Invoice/Memo (AR641000) report, which has a print-friendly version of the document.
Pro Forma Invoice Navigates to the Pro Forma Invoices (PM307000) form.
This menu command is available only if the invoice has originated from a pro forma invoice.
Project Transactions Navigates to the Project Transaction Details (PM401000) form.
This menu command is available only if the invoice has related project transactions.
Reassign Opens the Reassign Approval dialog box, in which you can specify a new approver to reassign the selected record to this approver if the reassignment of approvals is allowed in the related rule of the approval map on the Approval Maps (EP205015) form.
This command appears on the menu only if the Approval Workflow feature is enabled on the Enable/Disable Features form and approvals have been activated (and an approval map has been specified) for the document type on the Approval tab of the Accounts Receivable Preferences (AR101000) form.
Recalculate Prices Opens the Recalculate Prices dialog box, which you use to specify options for updating the prices and discounts for the document.
Reclassify GL Batch Opens the Reclassify Transactions (GL506000) form, on which you can initiate the reclassification process. For details, see Reclassifying Transactions.
Refund Opens the Payments and Applications (AR302000) form, on which you can create a refund for the credit memo. This command appears on the menu for documents with the Credit Memo type.
For details, see Refunds: General Information.
Reject Rejects the selected document and changes its status from Pending Approval to Rejected.
When you click this command, the Enter Reason dialog box opens if on the Rule Actions tab of the Approval Maps (EP205015) form for the applicable map, Is Optional or Is Required is selected as the reason for rejection. In the dialog box, you can (if Is Optional is selected) or must (if Is Required is selected) enter the reason the document is being rejected.
After rejecting the document, you can click Hold to assign the On Hold status to the document; you can then modify it and resubmit it for approval.
This command appears on the menu only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and approvals have been activated (and an approval map has been specified) for the document type on the Approval tab of the Accounts Receivable Preferences (AR101000) form.
Release Releases the document.
Release Retainage Navigates to the Release AR Retainage (AR510000) form, where you review the settings of the retainage to be released, and then run the process of releasing the retainage. (As a result, a retainage invoice or credit memo is created in the system.)
This command appears on the menu only if the Retainage Support feature is enabled on the Enable/Disable Features (CS100000) form.
Remove Credit Hold Releases the document from credit hold and changes the document’s status to Balanced, Pending Print, or Pending Email (if the document had one of these statuses and was put on credit hold but has not been emailed or printed yet), or to Pending Approval if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and an active approval map is selected for the document type on the Accounts Receivable Preferences (AR101000) form.
For details on releasing a document from credit hold, see Automatic Credit Verification: General Information.
Remove Hold Changes the status of the document from On Hold to Balanced, making it possible to release the document.
This button and command are available if the document has the On Hold status. For a new document, they appear by default if the Hold Documents on Entry check box on the Accounts Receivable Preferences (AR101000) form is selected or if approvals are configured for AR documents—that is, if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and approvals have been activated (and an approval map has been specified) for the document type on the Approval tab of the Accounts Receivable Preferences (AR101000) form.
Reverse For the selected invoice, creates a credit memo for the same customer. For details, see AR Invoice Correction: General Information.
Reverse and Apply to Memo For the selected invoice, creates a credit memo for the same customer and applies it to the invoice. For details, see AR Invoice Correction: General Information.
Send Email Opens the Email Activity (CR306015) form, which you can use to create an email for the selected customer.
SO Invoice Navigates to the Invoices (SO303000) form.
Validate Addresses Initiates validation of the customer’s bill-to and ship-to addresses through the integrated specialized software or service.
This command appears on the menu only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.
View AP Document Navigates to the Bills and Adjustments (AP301000) form where you can view the AP document generated for the selected AR document.
This command appears on the menu if the Inter-Branch Transactions feature has been enabled on the Enable/Disable Features (CS100000) form.
Write Off Navigates to the Write Off Balances and Credits (AR505000) form where you can write off the document amount.

Recalculate Prices Dialog Box

You use this dialog box to specify the settings to be used for updating the prices and discounts for the selected document. You open the dialog box by clicking Recalculate Prices on the More menu.

Column Description
Recalculate The line or lines for which prices and discounts are recalculated. You can select one of the following options:
  • Current Line To recalculate prices and discounts for the selected line of the document
  • All Lines: To recalculate prices and discounts for all lines of the document
Set Current Unit Prices A check box that indicates (if selected) that when you click OK, the system does the following for the selected line or all lines (depending on the option selected in the Recalculate box):
  • Updates the item price with the current price if the price has been changed on the Sales Prices (AR202000) form.
  • Checks whether the state of the Ignore Automatic Line Discounts check box for the item price has been changed on the Sales Prices (AR202000) form. If it has, the system does the following:
    • If it has been cleared, applies or updates the automatic line discounts if the discounts have been changed
    • If it has been selected, removes any automatic line discounts that have been applied
With the current check box selected, the system updates document discounts as well as group discounts related to the lines with updated prices. The system updates discounts regardless of the state of the Recalculate Discounts check box in this dialog box.
Override Manual Prices A check box that indicates (if selected) that the system must override the prices that have been modified manually in the Unit Price or Ext. Price column with the current prices. After the manual prices are overridden in the document, the system clears the Manual Price check boxes in the appropriate document lines.
This check box is available for selection if the Set Current Unit Prices check box is selected.
Recalculate Discounts A check box that indicates (if selected) that when you click OK, the system will recalculate and apply automatic line discounts, group discounts, and document discounts, even if prices have not been changed for the selected line or lines.
If prices have been changed and the Set Current Unit Prices check box is selected, the discounts will be recalculated, regardless of the state of the Recalculate Discounts check box. If prices have not been changed and the Recalculate Discounts check box is cleared, the discounts will not be recalculated.
The system will recalculate automatic line discounts for the line or lines if the Ignore Automatic Line Discounts check box is cleared. If the Ignore Automatic Line Discounts check box is selected for any line, the system will not recalculate or apply any automatic line discounts to the line.
If the Recalculate Discounts check box is selected and a manual line discount has been applied to any line of the document, the system will preserve the manual line discounts. The system will override the manual line discount only if the Override Manual Line Discounts check box has also been selected.
If the Recalculate Discounts check box is selected and manual group or document discounts have been applied, the system will preserve these discounts. The system will override the manual, group, or document discounts only if the Override Manual Group and Document Discounts check box has also been selected.
This check box is shown on the form if the Customer Discounts feature has been enabled on the Enable/Disable Features (CS100000) form.
Override Manual Line Discounts A check box that indicates (if selected) that when you click OK, the system will remove any manual line discounts and will apply the applicable automatic line discounts as follows:
  • The system removes the manual line discount and applies any automatic line discounts if the Ignore Automatic Line Discounts check box is cleared for a line and if the conditions for applying the discount are met for the processed lines.
  • The system removes the manual line discount from the lines and does not apply any automatic line discounts if the Ignore Automatic Line Discounts check box is selected for a line.
If the check box is cleared, the system will preserve the manual line discounts in the processed lines.
This check box is shown on the form if the Customer Discounts feature has been enabled on the Enable/Disable Features (CS100000) form and is available only if the Recalculate Discounts check box is selected.
Override Manual Group and Document Discounts A check box that indicates (if selected) that when you click OK, the system will remove any manual group and document discounts from the document, and will apply the applicable automatic group or document discounts if the conditions for applying these discounts are met.
If the check box is cleared, the manual group and document discounts will remain unchanged in the document.
This check box appears on the form if the Customer Discounts feature has been enabled on the Enable/Disable Features (CS100000) form and is available only if the Recalculate Discounts check box is selected.
This dialog box has the following button.
OK Closes the dialog box and recalculates the discounts in the document, applying the settings you have specified.

Enter Reason Dialog Box

You use this dialog box to enter the reason you are approving or rejecting the selected document. The dialog box is opened when you click one of the following on the form toolbar of the current form:

  • Approve if Is Optional or Is Required is selected for the map in the Reason for Approval box of the Rule Actions tab of the Approval Maps (EP205015) form
  • Reject if Is Optional or Is Required is selected for the map in the Reason for Rejection box of the Rule Actions tab of the Approval Maps (EP205015) form
Element Description
Unnamed text box The reason the document is being approved or rejected.
This dialog box has the following buttons.
OK Saves the specified reason and closes the dialog box.
Cancel Closes the dialog box without saving the specified reason.

Back to TopReassign Approval Dialog Box

In this dialog box, you can specify the new approver to whom you want to reassign the selected record or records. The dialog box opens when you click Reassign.

Element Description
New Approver The name of the employee to whom you want to reassign the selected record or records.
Ignore Approver’s Delegations A check box that indicates (if selected) that the system will assign the selected records to the specified new approver but not to their delegate, even if the new approver is unavailable and has a delegate specified for the current business date.
If the check box is cleared and if the new approver is not available and has a delegate specified for the current date, the system will reassign the selected records to the delegate if the delegate is available. If the delegate is unavailable, the system will reassign the requests to the delegate of the delegate. The system will continue the search in this way until it assigns an approver that has no active delegations set up for the current date or it detects a loop in the chain of delegations (in which case the system will prompt you to specify a different approver).
This dialog box has the following buttons.
Reassign Closes the dialog box and reassigns the selected record or records to the specified new approver if the reassignment of approvals is allowed in the related rule of the approval map on the Approval Maps (EP205015) form.
Cancel Closes the dialog box and cancels the reassignment of the selected record or records to the new approver.

Back to TopSummary Area

Here you can create a new document or select an existing AR document for modification. The following table summarizes the elements of this area.

Element Description
Type The document type. The following types are available:
  • Invoice: A document that contains a list of goods sold or services provided.
  • Debit Memo: A document that adjusts the amount in previous undercharging invoices.
  • Credit Memo: A document that credits a customer for damaged goods or a previous overcharging invoice.
  • Overdue Charge: A document that lists overdue charges to be paid on an outstanding document that is past due. The option is available if the Overdue Charges feature has been enabled on the Enable/Disable Features (CS100000) form.
  • Credit WO: A document that writes off a small credit of the customer. This document is created and released automatically by the system when you run the write off process on the Write Off Balances and Credits (AR505000) form for the Credit WO document type. You cannot create this document manually.
  • Prepmt. Invoice: A prepayment invoice, which contains a list of the goods or services (or both) to be provided to a customer. The customer is expected to make a prepayment based on this document.
Reference Nbr. The reference number of the AR document in the system; for a new document, the <NEW> string is displayed, indicating that a new number will be generated.
Status The status of the document, which is assigned by the system. The status can be one of the following:
  • On Hold: You can edit the document but cannot release it. When a new document is created on the current form, it is assigned the On Hold status if the Hold Documents on Entry check box is selected on the Accounts Receivable Preferences (AR101000) form or if approvals have been activated (and an approval map has been specified) for the document type on the Approval tab of this form; if the Hold Documents on Entry check box is cleared, the new document is assigned the Balanced or Pending Processing status.
  • Pending Print: You can edit the document but should print the document before releasing it. After the document is printed, the document’s status changes to Balanced. The document is created with this status if the Require Invoice/Memo Printing Before Release check box is selected on the Accounts Receivable Preferences (AR101000) form and if the Print Invoices check box is selected for the customer for which the invoice is created on the Customers (AR303000) form.
  • Pending Email: You can edit the document, but should send the document by email before releasing it. After the document is emailed, the document’s status changes to Balanced. The document is created with this status if the Require Invoice/Memo Emailing Before Release check box is selected on the Accounts Receivable Preferences (AR101000) form and if the Send Invoices by Email check box is selected on the Customers (AR303000) form for the customer for which the invoice is created.
  • Credit Hold: The system has performed credit verification and has placed the document on credit hold because the validation has failed. If the document has this status, the Remove Credit Hold button is available on the form toolbar. The system displays a warning message indicating that the document is on credit hold, but you can release overdue charges and credit memos for customers on credit hold without changing the customer’s status.
  • Balanced: The Detail Total value of the document plus the Tax Amount value equals the Balance value. The document may be released, or it may be edited and saved with the On Hold or Balanced status.
  • Scheduled: The document is attached to a schedule. Scheduled documents are used as templates for generating similar documents, with the dates calculated according to the schedule settings. A document can be scheduled if its status is Balanced, or Pending Print, or Pending Email.
    • If the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form and Avalara integration is set up, when the status of a template document changes to Scheduled, no transaction is created in Avalara even if the document has taxes applied to it.
  • Voided: The document is no longer used for generating recurring transactions. The system changes the document status from Scheduled to Voided when a user has removed the document from the table on the Document List tab of the Recurring Transactions (AR203500) form.
  • Pending Approval: The document needs to be approved by the responsible approvers, which are assigned according to the approval map specified on the Approval tab of the Accounts Receivable Preferences (AR101000) form.
    • This status is available only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and approvals have been activated (and an approval map has been specified) for the document type on the Approval tab of the Accounts Receivable Preferences (AR101000) form.
  • Rejected: The document has been rejected by at least one assigned approver; the document can also be assigned this status because no approver has been found for it. A user can delete a document with this status or put the document on hold, edit the document, and submit it for approval.
    • This status is available only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form and approvals have been activated (and an approval map has been specified) for the document type on the Approval tab of the Accounts Receivable Preferences (AR101000) form.
  • Open: The document has been released and cannot be edited. As payments are applied to the document, its balance decreases.
  • Reserved: The document has been released and then put on hold. That is, on the Payments and Applications (AR302000) form, a user clicked the Hold button on the form toolbar (or the equivalent action) for the document when it had the Open status, and the system changed the document’s status from Open to Reserved. Reserved documents cannot be applied to outstanding documents and are excluded from the auto-application process. You can click Remove Hold to release the document from the Reserved status. This status is available if the document has the Credit Memo, Payment, Prepayment, Refund, or Balance WO type.
  • Closed: The balance of the AR invoice, which had been open, is 0.
Date The date when the AR document was created. By default, for a new document, it is the current business date, but you can change the date.
You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the record.
Post Period The period to which the document should be posted.
By default, it is the current period, but you can change the period. The ability to post to closed periods is controlled by the Restrict Access to Closed Periods check box on the General Ledger Preferences (GL102000) form.
Customer Order Nbr. The original reference number or ID assigned by the customer to the customer document (for informational purposes).
If the AR document has been created based on a pro forma invoice, the customer order number is copied from the pro forma invoice.
Description Any user-provided description of the AR document.
Customer The customer associated with the document.
The system displays a warning message if the customer is on credit hold. You can still release overdue charges and credit memos for such customers without changing the customer’s status. For details, see Overdue Charges: General Information.
If the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form, the list of customers may be limited based on the branch specified for the document. A customer is available for selection if the Restrict Visibility To box on the Financial tab of the Customers (AR303000) form is empty or contains the branch specified in this document (or the company or company group that contains the branch specified in this document).
Location The location of the customer related to the document.
By default, it is the default location of the selected customer or, if the invoice is created from an opportunity, it is the customer location specified for the opportunity.
Currency The currency of the document. To change the currency rate, click the arrow by the rate to open the Rate Selection dialog box.
You can override the currency rate used by the system if on the Customers (AR303000) form, the Enable Rate Override check box is selected for the customer.
The system checks whether an effective currency rate for the specified rate type is defined as of the selected date in all of the following cases:
  • When you save the document
  • When you change the currency and specify a non-base currency
  • When you release the document
Terms The credit terms used in relations with the customer.
For a retainage document, this setting is copied from the customer’s settings by default.
For a credit memo, this box appears on the form (and is an optional setting) if the Use Credit Terms in Credit Memos check box is selected on the Accounts Receivable Preferences (AR101000) form. By default, the system copies this value from the customer's settings, but you can override this setting or clear the box. If this box is empty, the Due Date and Cash Discount Date boxes are empty, the Cash Discount box contains 0.00, and these three boxes are unavailable.
Due Date The date when payment for the document is due, in accordance with the credit terms.
For a credit memo, this box appears on the form if the Use Credit Terms in Credit Memos check box is selected on the Accounts Receivable Preferences (AR101000) form and terms are selected in the Terms box.
Cash Discount Date The end date of the cash discount period, which the system calculates by using the credit terms.
For a credit memo, this box appears on the form if the Use Credit Terms in Credit Memos check box is selected on the Accounts Receivable Preferences (AR101000) form and terms are selected in the Terms box.
Project/Contract The project or the customer contract with which this document is associated, or the non-project code, which indicates that this document is not associated with any project. The non-project code is defined on the Projects Preferences (PM101000) form.
The list of projects that are available for selection in this box depends on the Restrict Project Selection setting on the Projects Preferences (PM101000) form: If All Projects is selected, the user can select any project, and if Customer Projects is selected, the list includes only projects of the customer selected in the AR document.
If you select a project that is billed by using pro forma invoices, the manually created AR document will not be tracked in the project budget on the Projects (PM301000) form and will not be shown in the project-related reports.
The box is available if at least one of the following features is enabled on the Enable/Disable Features (CS100000) form: Project Accounting or Contract Management. If the Project Accounting feature is enabled, the AR check box must also be selected in the Visibility Settings section on the Projects Preferences (PM101000) form.
Apply Retainage A check box that indicates (if selected) that this is a document with retainage. By default, the system applies the setting that has been specified for the selected customer in the Retainage section on the Customers (AR303000) form.
This check box appears on the form only if the Retainage Support feature is enabled on the Enable/Disable Features (CS100000) form and can be edited if the selected document is unreleased and has the Invoice or Credit Memo type.
Pay by Line A check box that indicates (if selected) that for the selected document, payments can be applied to individual document lines. If the check box is cleared, payments can be applied only to the outstanding balance of the entire document.
This check box appears on the form if the Payment Application by Line feature is enabled on the Enable/Disable Features (CS100000) form. The check box is available for selection only if no lines have been added to the document.
For each new AR document, the default state of this check box is inherited from the settings of the customer selected in the document—that is, the settings that have been specified for the customer in the Financial Settings section on the Financial tab of the Customers (AR303000) form.
This check box is cleared and unavailable for selection for documents with the Overdue Charge and Credit WO types.
If this check box is selected for a credit memo that has a cash discount, the cash discount will be distributed equally between the document lines. The distributed value of each line is saved in the database as the cash discount balance.
If this check box is selected for the document and on the Financial tab, a tax zone for an external tax provider is selected in the Customer Tax Zone box, the system will not allow you to release this document because the Payment Application by Line feature is not supported for taxable documents using external tax providers such as Avalara.
Retainage Document A check box that indicates (if selected) that this is a retainage document, which means an invoice or a credit memo with an amount withheld from the invoice or credit memo with retainage.
The system automatically selects this check box for a document the system has created when the retainage was released for the related document with retainage.
Detail Total The document total, which is the sum of the line amounts before any deductions—that is, the sum of the amounts entered in the Ext. Price columns on the Details tab.
Line Discounts The total of the line discounts that are specified in the Discount Amount column of the Details tab.
Document Discounts The sum of the discounts specified for the document on the Discounts tab. This box is available (that is, you can manually specify the discount amount) if the Customer Discounts feature is disabled on the Enable/Disable Features (CS100000) form. If the Customer Discounts feature is enabled, this box is unavailable.
For the document, if the Apply Retainage check box is selected, the Pay by Line check box is selected, or both check boxes are selected, this box is unavailable, and a warning message is displayed.
Retained Amount Read-only. The sum of the retained amounts of all document lines on the Details tab.
If the Retain Taxes check box is selected on the General tab of the Accounts Receivable Preferences (AR101000) form, this box shows the total retained amount with taxes.
The box appears on the form if the Retainage Support feature is enabled on the Enable/Disable Features (CS100000) form.
Tax Total The tax amount of the document, as defined on the Taxes tab.
Rounding Diff. The difference between the original amount and the rounded amount.
The box appears on the form only if the Invoice Rounding feature is enabled on the Enable/Disable Features (CS100000) form.
For details, see To Set Up Document Amount Rounding.
Amount The amount of the document after taxes and discounts.
If the Validate Document Totals on Entry check box is selected on the Accounts Receivable Preferences (AR101000) form, you enter this amount manually, and it should be equal to the sum of amounts in the Amount column of the Details tab (which is displayed in the Detail Total box) minus the total amount of group and document discounts (which is displayed in the Document Discounts box) plus the total amount of exclusive taxes. If the Validate Document Totals on Entry check box is cleared, this amount is calculated by the system and displayed only for released documents.
Balance If the document is open, the outstanding balance after any payments were applied. If the document has the Open or Closed status, these payments are listed on the Applications tab of the form.
This box does not appear on the form if the document has the Prepmt. Invoice type and one of the following statuses: On Hold, Pending Approval, Pending Print, Pending Email, Rejected, Balanced, or Pending Payment.
Unpaid Balance The outstanding balance of the prepayment invoice after any payments were applied.
This box replaces the Balance box if the document has the Prepmt. Invoice type and one of the following statuses: On Hold, Pending Approval, Pending Print, Pending Email, Rejected, Balanced, or Pending Payment.
This box is available if the VAT Recognition on Prepayments feature is enabled on the Enable/Disable Features (CS100000) form.
Cash Discount The cash discount amount that has been or will be taken on the document, which the system calculates based on the specified credit terms. If a document has the On Hold or Balanced status, you can change the amount of the calculated cash discount.
For a credit memo, this box appears on the form if the Use Credit Terms in Credit Memos check box is selected on the Accounts Receivable Preferences (AR101000) form and terms are selected in the Terms box.
If you change the cash discount amount, the system recalculates the taxable and tax amounts of the document if the applied taxes have Calculation Rule set to Exclusive Line-Level or Exclusive Document-Level and Cash Discount set to Reduces Taxable Amount on the Taxes (TX205000) form.
Changes you make to the cash discount amount do not affect the taxable and tax amounts of the document if the applied taxes have Calculation Rule set to Inclusive Line-Level and Cash Discount set to Reduces Taxable Amount on the Taxes (TX205000) form.
For details on the automatic calculation of cash discounts, see Setup and Calculation of Cash Discounts.

Rate Selection Dialog Box

You use this dialog box to select the currency exchange rate for the document.

Element Description
Curr. Rate Type ID The rate type used for calculations between the base currency and the foreign currency specified for the document. The rate types available for selection are set up on the Currency Rate Types (CM201000) form.
Effective Date The date on which the rate is effective.
Currency Unit Equivalents A section with two rows that show the exchange rates for the currency pair—the foreign currency specified for the document and the base currency. One row shows the exchange rate for one unit of the foreign currency, and the other row shows the exchange rate for one unit of the base currency.
These exchange rates are specified for the selected rate type and are effective as of the date selected in the Effective Date box.
The dialog box has the following button.
OK Saves the settings specified in the dialog box and closes it.

Back to TopDetails Tab

On this tab, you can specify the line details for a new document or view the details of the document selected in the upper area of the form.

Table Toolbar

The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.

Button Description
View Deferrals Navigates to the Deferral Schedule (DR201500) form and displays the details of the schedule for the selected line of the document (if any different deferral codes were assigned to different lines of the document in the Deferral Code column).

Table Columns

Column Description
Branch The branch that sells the item or provides the service.If the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form, the system inserts the branch as follows:
  • If the invoice or credit memo has been created on release of a pro forma invoice, the system inserts the branch specified for the corresponding pro forma invoice line on the Progress Billing or Time and Material tab of the Pro Forma Invoices (PM307000) form.
  • If the invoice or credit memo has been created during project billing, the billing rule step determines the source of the branch that the system inserts. This source is specified in the Use Destination Branch From box for the step of the billing rule on the Billing Rules (PM207000) form.
Orig. Doc. Type If the document has retainage (that is, if the Apply Retainage check box is selected in the Summary area), the type of the related original document—Invoice or Credit Memo.
This column appears on the tab if the Retainage Support feature is enabled on the Enable/Disable Features (CS100000) form and the document has the Retainage Document check box selected in the Summary area of the current form.
Orig. Ref. Nbr. If the document has retainage (that is, if the Apply Retainage check box is selected in the Summary area), the reference number of the related original document. If this is a non-consolidated retainage document, this column shows the same value that is shown in the Original Document box on the Financial tab.
This column appears on the tab if the Retainage Support feature is enabled on the Enable/Disable Features (CS100000) form and the selected document has the Retainage Document check box selected in the Summary area of the current form.
Inventory ID The inventory ID of the line item, if applicable.
Line Nbr. The number of the document line.
This column appears in the table when the Pay by Line check box is selected in the Summary area of the current form.
Subitem The subitem of the line item, if applicable.
This box is available only if the Inventory Subitems feature is enabled in your system.
The Inventory Subitems check box has been removed from the Enable/Disable Features (CS100000) form because the functionality associated with the Inventory Subitems feature will be phased out. If you have this feature enabled in your system, the associated functionality remains available. To disable the feature, contact your Acumatica support provider.
Transaction Descr. Any comments relevant to the transaction. The alphanumeric string may contain up to 30 characters.
This column contains Multiple Installment Split and cannot be edited if the current document was created automatically by the system and if multiple-installment credit terms are selected in the Terms box of the current form for the original document.
Quantity The quantity of this item sold to the customer, expressed in the unit of measure specified in the UOM column.
UOM The unit of measure (UOM) for the item.
If the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form and the document line is related to a project, the system calculates the quantity in the unit of measure specified in the corresponding budget line. If another UOM is specified in the pro forma invoice line and the system can convert the UOM of the document line to the UOM of the budget line, the system recalculates the quantity.For more information about how the system selects the unit conversion rules, see Project Transactions: Update of the Project Budget Structure.
Unit Price The unit price set for the item or service. If you want to update the unit price automatically to the current value (that is, the applicable sales or default price), you can use the Recalculate Prices command. If you have modified the unit price and saved the document, the value will not be updated by the system if you change the document date. If the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form, in the project-related invoice line that has been created during progress billing, the system copies the unit price from the Unit Rate column of the corresponding revenue budget line on the Revenue Budget tab of the Projects (PM301000) form.
Manual Price A check box that indicates (if selected) that the unit price in this line has been corrected or specified manually. The system automatically selects this check box for the line when you change the price in the Unit Price column. If the check box is selected, when you change the unit of measure or quantity in the line, the unit price is not automatically refreshed with the price from the price list. If you clear this check box, the system updates the unit price in the document line with the current price (if one is specified).
Ext. Price The extended price, which is either the unit price multiplied by the quantity or a manually entered amount that may not be equal to the product of the unit price and the quantity.
If you want to update the extended price automatically to the current value (that is, the applicable sales or default price multiplied by the item quantity), you can use the Recalculate Prices and Discounts action. If you have modified the extended price once and saved the document, the value will not be updated by the system if you change the document date.
Discount Percent The percent of the line-level discount that has been applied manually or automatically. The system selects the Manual Discount check box and calculates the discount amount after you have entered the percent manually and saved your changes or added a new line.
Discount Amount The amount of the line-level discount that has been applied manually or automatically to this line. The system selects the Manual Discount check box and calculates the line amount after you have entered the discount amount manually and save your changes or added a new line.
Prepayment Percent The percent of the sales order’s total to be paid by the prepayment invoice. This column is available only if the document has the Prepmt. Invoice type and the VAT Recognition on Prepayments feature is enabled on the Enable/Disable Features (CS100000) form.
Prepayment Amount The prepayment amount to be paid by the prepayment invoice. This column is available only if the documents has the Prepmt. Invoice type and the VAT Recognition on Prepayments feature is enabled on the Enable/Disable Features (CS100000) form.
Manual Discount A check box that indicates (if selected) that the discount has been applied manually. If you clear the check box, the system clears entered discount percent, or discount amount, or selected discount code.
This column is available only if the Customer Discounts feature is enabled on the Enable/Disable Features (CS100000) form.
Discount Code The code of the line discount that has been applied to this line automatically or manually.
This column is available only if the Customer Discounts feature is enabled on the Enable/Disable Features (CS100000) form.
Discount Sequence The identifier of the discount sequence that has been applied to this line.
The column is available only if the Customer Discounts feature is enabled on the Enable/Disable Features (CS100000) form.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Retainage Percent The percent that is applied to the amount in the Ext. Cost column minus the amount in the Discount Amount column. By default, the system fills in this column with the value specified in the Default Retainage Percent box on the Retainage tab of the form; you can override this value. If you do, the system recalculates the retainage amount accordingly.
This column appears on the form only if the Apply Retainage check box is selected in the Summary area of the form.
Retainage Amount The amount to be retained for the line. The system calculates the amount by applying the retainage percent to the amount in the Ext. Cost column minus the amount in the Discount Amount column. You can override this value if required; if you do, the system recalculates the retainage percent accordingly.
This column appears on the form only if the Apply Retainage check box is selected in the Summary area of the form.
Unreleased Retainage The retainage amount that has been associated with the document line but has not been released yet. If the Retain Taxes check box is selected on the Accounts Receivable Preferences (AR101000) form, this column includes the corresponding retained tax amount for each line of the document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Retained Tax The amount of tax calculated based on the value in the Retainage Amount column. If the Retain Taxes check box is selected on the Accounts Receivable Preferences (AR101000) form, the retained tax amounts will be included in retainage documents.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Amount The total amount the system has calculated for the specified quantity of items or services of this type. This system applies any specified discount and subtracts the specified retained amount.
Order Type The type of the sales order from which the prepayment invoice has been created. For details, see Prepayment Invoices for Sales Orders: General Information.
This column is available only if the documents has the Prepmt. Invoice type.
Order Nbr. The reference number of the sales order from which the prepayment invoice has been created. For details, see Prepayment Invoices for Sales Orders: General Information.
This column is available only if the document has the Prepmt. Invoice type.
Balance The outstanding balance of the individual document line. The balance of the line includes applicable taxes; document-level taxes are prorated among all lines of the document. If a payment applied to the document line has been released, the balance is updated accordingly.
This column is hidden until the payment document is released.
Cash Discount Balance The balance of cash discounts for the whole document, distributed proportionally among all document lines.
Account The sales account used for the transaction. By default, it is the sales account specified for the selected location of the customer.
If the selected document is an intercompany document that has the Invoice, Credit Memo, or Debit Memo type, the system inserts the sales account it copies from the following source, based on the option selected in the Use Intercompany Sales Account From box on the Accounts Receivable Preferences (AR101000) form:
  • If Customer Location is selected, the sales account specified in the Sales Account box on the GL Accounts tab of the Customer Locations (AR303020) form for the customer location selected in the Summary area of the current form for the document.
  • If Inventory Item is selected, the sales account specified in the Sales Account box on the GL Accounts tab of the Non-Stock Items (IN202000) form for the non-stock item specified in this line.
Description The description of the account.
Subaccount The corresponding subaccount used to record this sale transaction.
When a document is created directly on the current form, the subaccount is composed based on the rule defined in the Combine Sales Sub. from box on the Accounts Receivable Preferences (AR101000) form. If the III mask is used for a segment of the subaccount but there is no non-stock item in the document line, the segment value is copied from the customer location (LLL).
You can override this subaccount value if needed.
Project Task The particular task of the project with which this document line is associated. If you select a project that has the default project task, this task is automatically populated in the column.
The column is available if the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form and the AR check box is selected in the Visibility Settings section of the Projects Preferences (PM101000) form.
Cost Code The cost code with which this document is associated to track project costs and revenue.
The column is available if the Cost Code feature is enabled on the Enable/Disable Features (CS100000) form and the AR check box is selected in the Visibility Settings section of the Projects Preferences (PM101000) form.
Salesperson ID The ID of the applicable salesperson.
This column appears only if the Commissions feature is enabled on the Enable/Disable Features (CS100000) form.
By default, the system populates this column with the salesperson ID specified as the default one on the Salespersons tab of the Customers (AR303000) form for the selected customer, but you can override this setting.
If the Commissions feature is enabled on the Enable/Disable Features (CS100000) form, for each salesperson with an ID specified in this column, you can specify the salesperson's commission in the Commission % column on the Commissions tab of the current form.
Original Deferral Schedule A read-only column filled in by the system in the document created as a result of reversing an invoice, credit memo, or debit memo. The column shows the reference number of the deferral schedule associated with the reversed document.
If a Credit Memo document is created manually, then you can select a deferral schedule to be reversed.
In the reversed documents, this column remains empty.
Deferral Code The deferral code assigned to the stock item or non-stock item specified in this document line. Upon release of the document, the system generates a deferral schedule (or schedules) based on the settings defined in this deferral code. For details, see Processing Deferrals.
You can change the deferral code in this column manually if needed. When you click the selector button in this column, the lookup table that opens shows only the deferral codes for which the Active check box is selected in the Summary area on the Deferral Codes (DR202000) form.
If you change an MDA deferral code (the deferral code that indicates that an item is a package) to any non-MDA deferral code, the system will consider the item to not be a package and will ignore its components while generating a deferral schedule. That is, the system will generate the deferral schedule for the item based on the settings of the specified non-MDA deferral code.
Term Start Date The date when the process of deferred revenue recognition should start for the selected item; this date can be specified manually if the deferral code assigned to the item is based on the Flexible by Periods, Prorate by days or Flexible by Days in Period recognition method.
This column appears only if the Deferred Revenue Management feature is enabled on the Enable/Disable Features (CS100000) form.
Term End Date The date when the process of the deferred revenue recognition should finish for the selected item; this date can be specified manually if the deferral code assigned to the item is based on the Flexible by Periods, Prorate by days or Flexible by Days in Period recognition method.
This column appears only if the Deferred Revenue Management feature is enabled on the Enable/Disable Features (CS100000) form.
Tax Category The tax category (if applied) for the transaction. By default, it is tax category defined for the non-stock or stock item specified in the line. If the line has no inventory item, the tax category is the default tax category of the tax zone specified for the document in the Customer Tax Zone box of the Financial tab.
Entity Usage Type The entity usage type of the customer or customer location if sales to this location are tax-exempt.
If integration with Avalara is configured, in a document with the current customer selected, this value is sent to Avalara to specify the reason for tax exemption. If the Taxable - Override Exemption option is selected, the document’s exemption is overridden, and taxes are calculated in the external tax service.
By default, in a newly added line, the system inserts the entity usage type specified on the Financial tab.
This column is available only when the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form.
Commissionable A check box that indicates (if selected) that commission is paid on the line item amount.
The column is available if the Commissions feature is enabled on the Enable/Disable Features (CS100000) form.
Tax Amount The total tax amount calculated for the line. For retainage invoices, this column displays the total of all retained taxes.
This column is hidden by default and appears in the table when the original document is released.
Billing Option If the invoice is generated by the project billing process you can decrease the value in the Amount column of the document line and specify how the system should proceed.
The following options are available:
  • Complete Line: The system creates a project transaction for the decreased amount and considers the project task as billed.
  • Bill Later: The system creates a project transaction for the decreased amount and an outstanding project transaction for the difference between the original amount and decreased amount, so that a user can bill this later.
Base Qty. The quantity of the item sold to the customer, expressed in the base unit of measure. This quantity is used for calculating discounts if Base UOM is selected in the Apply Quantity Discounts To box on the Pricing tab of the Accounts Receivable Preferences (AR101000) form.
Expired Compliance A check box that indicates (if selected) that at least one expired compliance document is related to this document line. If the check box is cleared, there are no expired compliance documents related to the line.
This column is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.
Related Svc. Doc. Nbr. The reference number of a service document (an appointment, a service order or a service contract) from which an AR invoice (or AR credit memo) has been originated. This reference number is a link, which you can click to view document details on the applicable form.
This column is available only if the Service Management feature is enabled on the Enable/Disable Features (CS100000) form. For a service contract, the Equipment Management feature should be enabled on the Enable/Disable Features (CS100000) form.
Ignore Automatic Line Discounts A read-only check box that indicates (if selected) that automatic line discounts are turned off (that is, not calculated) for the price in this line.
The system copies the state of this check box from the Sales Prices (AR202000) form.
The column can be displayed on the form if the Customer Discounts feature is enabled on the Enable/Disable Features (CS100000) form.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.

Back to TopFinancial Tab

This tab contains information about the AR account and subaccount used in the document and the tax zone to be used for tax calculation. For a released AR document, it also contains the link to the batch that implements transactions.

Link to GL Section

Element Description
Batch Nbr. The ID of the batch that updates the appropriate account balances with the amounts of the document transactions when the batch is posted.
Instead of the general ledger batch ID, Migrated is displayed for a migrated document. For details, see Migrating Documents to Acumatica ERP.
Branch The branch with which this invoice or memo is associated.
If the Project Accounting feature is enabled on the Enable/Disable Features (CS100000) form, the system determines the branch that it will insert as follows:
  • If the invoice or credit memo has been created on release of the pro forma invoice, the system inserts the originating branch of the pro forma invoice, which is specified on the Financial tab of the Pro Forma Invoices (PM307000) form.
  • If the invoice or credit memo has been created during project billing, the system inserts the first applicable branch it finds from the following:
    1. The project branch, which is specified in the Branch box on the Summary tab (Billing and Allocation Settings section) of the Projects (PM301000) form.
    2. The shipping branch of the customer location selected in the project task, which is specified in the Default Branch box on the General tab of the Customer Locations (AR303020) form.
      		3.  The system creates a single pro forma invoice for all project tasks that have the same customer location. For more information, see Grouping of Invoices: General Information.
    3. The shipping branch of the default customer location specified for the project task.
    If no branch is found, the system inserts the branch to which the user who ran the project billing was signed in.
AR Account The asset account specified as the AR account for the selected location of the customer.
The account selected in this box should be configured as a control account for the accounts receivable subledger. That is, for this account, AR should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
AR Subaccount The corresponding subaccount used for the customer.
Original Document The reference number of the original invoice that is being corrected by the currently selected invoice or credit memo.
If the current document is reversing a retainage document, this box shows a link to the document being reversed.
Correction Document The reference number of the correction document (a correction invoice or a cancellation credit memo) for the current invoice.
This box appears on the tab only if a correction invoice or a cancellation credit memo has been created for the current invoice. If the box contains the reference number of a cancellation credit memo, this reference number is shown in the box only until a cancellation credit memo is released.
Retainage Receivable Account The account used to record retained amounts on the document.
The account selected in this box should be configured as a control account for the accounts receivable subledger. That is, for this account, AR should be selected in the Control Account Module column on the Chart of Accounts (GL202500) form. For more information on control accounts, see Control Accounts: General Information.
By default, the system inserts into this box the account (if any) specified for the customer location on the GL Accounts tab of the Customer Locations (AR303020) form, if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form. If this feature is not enabled, the system inserts into this box the account specified for the customer in the Retainage Receivable Account box on the GL Accounts tab of the Customers (AR303000) form.
This box appears on the form only if the Apply Retainage check box is selected in the Summary area of the form.
Retainage Receivable Sub. The subaccount used to record retained amounts on the document.
By default, the system inserts into this box the subaccount (if any) specified for the customer location on the GL Accounts tab of the Customer Locations (AR303020) form if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form. If this feature is not enabled, the system inserts into this box the subaccount specified for the customer in the Retainage Receivable Sub. box on the GL Accounts tab of the Customers (AR303000) form.
This box appears on the form only if the Subaccounts feature is enabled on the Enable/Disable Features (CS100000) form and the Apply Retainage check box is selected in the Summary area of this form.
Original Document If a credit memo is currently selected in the Summary area of the form, the identifier of the document that was reversed with the credit memo. If a retainage invoice is currently selected on the form, this is the identifier of the original invoice with retainage for which the retainage invoice was created.
If you click the link in this box, the current form opens with the details of the reversed document.

Assigned To Section

Element Description
Workgroup The workgroup associated with the document, if any.
Owner The employee who owns (is responsible for) the document.

Print and Email Options Section

Element Description
Printed A check box that indicates (if selected) that the document was printed.
Emailed A check box that indicates (if selected) that the document was emailed. If you emailed the document by clicking Email on the More menu, this check box becomes selected and unavailable.
Don’t Print A check box that indicates (if selected) that printing of this document is not mandatory for further processing and the document is not included in the list of documents available for mass-printing on the Print Invoices and Memos (AR508000) form. The default value of this setting depends on the value of the Print Invoices check box on the Customers (AR303000) form.
Don’t Email A check box that indicates (if selected) that emailing of this document is not mandatory for further processing and the document is not included into the list of documents available for mass-emailing on the Print Invoices and Memos (AR508000) form. The default value of this setting depends on the value of the Send Invoices by Email check box on the Customers (AR303000) form.

Default Payment Info Section

Element Description
Payment Method The payment method that the customer will use to pay the document.
Card/Account Nbr. The identifier for the customer’s payment method. For each payment method that requires multiple details, this identifier is automatically generated. For example, an identifier for a customer credit card will include the method description and a masked card number.
Cash Account The cash account associated with the payment method.
Apply Overdue Charges A check box that indicates (if selected) that the system will calculate overdue charges for this document. Clear the check box to exclude the document from the process of overdue charges being applied.
The check box is displayed after the document is released if the Apply Overdue Charges check box is selected for the selected customer on the Customers (AR303000) form.

Tax Info Section

Element Description
Customer Tax Zone The tax zone to be used for the calculation of taxes.
The system inserts the tax zone by using the first applicable rule it finds from the following:
  1. If the document was created from an opportunity that has a tax zone specified, the system copies the tax zone specified for this opportunity on the Opportunities (CR304000) form.
  2. If the document was created from a sales quote that has a tax zone specified, the system copies the tax zone specified for this sales quote on the Sales Quotes (CR304500) form.
  3. If the document is related to a particular project (that is, if a project is selected in the Project/Contract box of the Summary area) and the Calculate Project-Specific Taxes check box is selected on the Projects Preferences (PM101000) form, the system copies the tax zone from the Revenue Tax Zone box on the Addresses tab of the Projects (PM301000) form.
  4. If the document was created from a pro forma invoice that has a tax zone specified, the system copies the tax zone specified for this pro forma invoice on the Financial tab of the Pro Forma Invoices (PM307000) form.
  5. If the system has not yet found an applicable rule, the system searches for a tax zone that matches the range of postal codes specified on the Tax Zones (TX206000) form. If no tax zone is found, the system continues searching for a tax zone that matches the state of the shipping address. If no tax zone is found, the system searches for a tax zone that matches the country of the shipping address. The postal codes included in a particular tax code are specified on the Ship-To Addresses tab of the Tax Zones (TX206000) form. For details, see Tax Zones and Categories: Automatic Assignment of a Tax Zone in Documents.
If a tax zone related to an external tax provider is selected in the current box and the Pay by Line check box is selected for the document, the system will not allow you to release this document because the Payment Application by Line feature is not supported for taxable documents if the selected tax zone uses an external tax provider, such as Avalara.
Tax Exemption Number The exemption certificate number of the selected customer, which is used if your system is integrated with an external tax provider. By default, the value is pulled from the customer’s location, but you can override it on the document level, if needed. The box appears on the form if the External Tax Calculation Integration feature has been enabled on the Enable/Disable Features (CS100000) form.
Tax Calculation Mode The tax calculation mode to be applied to the document.
This box contains one of the following options:
  • Tax Settings (default): The record uses the settings of the selected customer, or of the customer’s location if the Business Account Locations feature has been enabled on the Enable/Disable Features (CS100000) form.
  • Gross: The tax amount is included in the item price.
  • Net: The tax amount is not included in the item price.
This box appears on the form if the Net/Gross Entry Mode feature has been enabled on the Enable/Disable Features form.
Customer Usage Type The entity usage type of the customer location if sales to this location are tax-exempt. By default, the system copies the value of this box from the customer record.
This box appears on the form only if the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form.

VAT Totals Section

This section appears on the tab if the VAT Reporting feature is enabled on the Enable/Disable Features (CS100000) form.

Element Description
VAT Taxable The document total that is subject to VAT. The VAT taxable amount is displayed in this box only if the Include in VAT Taxable Total check box is selected for the applicable tax on the Taxes (TX205000) form. If the check box is cleared, this box is empty.
If the document contains multiple transactions with different taxes applied and each of the applied taxes has this check box selected, the taxable amount calculated for each line of the document will be added to the VAT Taxable box of the document.
VAT Exempt The document total that is exempt from VAT. This total is calculated as the taxable amount for the tax with the Include in VAT Exempt Total check box selected on the Taxes (TX205000) form.

Intercompany Invoicing Section

Element Description
Related AP Document The reference number of the AP document that has been generated automatically from the selected AR document. You can click this link to navigate to the Bills and Adjustments (AP301000) form and view the details of this document.
Exclude from Intercompany Processing A check box that indicates (if selected) that the selected AR document should not be available for processing to generate the related AP document.

Dunning Info Section

This section appears on the tab only if the Dunning Letter Management feature is enabled on the Enable/Disable Features (CS100000) form.

Element Description
Dunning Letter Date The date of the last released dunning letter in which the document was listed.
Dunning Level The dunning level of the document.
Revoked A check box that indicates (if selected) that the document is excluded from the dunning process. Clear the check box if you want the system to process the document when you prepare dunning letters.
The box is displayed if the By Document option is selected in the Dunning Process box on the Dunning tab of the Accounts Receivable Preferences (AR101000) form.

Cash Discount Info Section

This section is available only if the document contains at least one tax that has the Reduces Taxable Amount on Early Payment option selected in the Cash Discount box on the Taxes (TX205000) form, and if the document has a non-zero cash discount amount. This section appears for a credit memo if all of the following conditions are met:

  • The credit memo has credit terms specified in the Terms box.
  • The credit memo has a nonzero cash discount specified in the Cash Discount box.
  • The credit memo has a tax applied for which Reduces Taxable Amount is selected in the Cash Discount box on the Taxes (TX205000) form

The elements in this section display the calculated amounts if the document is paid during the cash discount period and a cash discount is applied to the document. For details, see VAT for Early Payments: General Information.

Element Description
Discounted Doc. Total The document total, which has been discounted because of the cash discount being applied; this occurs when the document has been paid within the cash discount period.
Discounted Taxable Total The taxable amount, which has been discounted because of the cash discount being applied to the document.
Tax on Discounted Price The tax amount, which is calculated based on the price to which the cash discount has been applied.

Back to TopAddresses Tab

This tab displays the billing and shipping addresses of the customer and the contact information for billing and shipping purposes. The system populates this information by using the following rules:

  • If the selected document is an accounts receivable invoice created based on a pro forma invoice, the system copies the settings specified for the pro forma invoice. These settings are specified on the Addresses tab of the Pro Forma Invoices (PM307000) form.
  • If the selected document is an accounts receivable invoice created based on a sales order invoice, the system copies the settings specified for the sales order invoice. The settings are specified on the Addresses tab of the Invoices (SO303000) form.
  • If the selected document is an accounts receivable invoice prepared during the project billing procedure, the system copies the billing information and the ship-to address from the settings of the corresponding project on the Addresses tab of the Projects (PM301000) form. These settings are specified on the Projects (PM301000) form. The ship-to contact is copied from the settings of the customer location selected in the Summary area of the form. These settings are specified on the Customer Locations (AR303020) form.
  • If the selected document is an accounts receivable invoice created from an opportunity, the system copies the settings specified on the Financial tab and the Shipping tab of the Opportunities (CR304000) form.
  • If the selected document is an accounts receivable invoice created from a sales quote, the system copies the settings specified on the Financial tab and the Shipping tab of the Sales Quotes (CR304500) form.
  • If none of the other conditions are met, the system copies the settings of the customer location selected in the Summary area of the current form. These settings are specified on the Customer Locations (AR303020) form.

Bill-To Contact Section

Element Description
Override Contact A check box that indicates (if selected) that the contact info is not the default contact information.
Account Name The name of the business.
Attention The attention line as it is used in your company’s business letters, which is used to direct the letter to the proper person if the letter is not addressed to any specific person. The box may contain something like Purchase Orders Department or To whom it may concern.
Phone 1 The phone number of the contact person.
Email The email address of the contact person.

Bill-To Address Section

Element Description
Override Address A check box that indicates (if selected) that the bill-to address is not the default billing address of the customer.
Validated A check box that indicates (if selected) that the bill-to address has been validated.
This check box appears only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.
Address Line 1 The first line of the bill-to address.
Address Line 2 The second line of the bill-to address.
City The city of the customer’s bill-to address.
Country The customer’s country.
State The state or province of the customer.
Postal Code The postal code for the bill-to address. An input mask for the postal code can be set on the Countries/States (CS204000) form.

Ship-To Contact Section

The settings in this section are copied from the settings of the customer location specified for the invoice in the Summary area of the current form. The location settings are copied from the Customer Locations (AR303020) form.

Element Description
Override Contact A check box that indicates (if selected) that the contact info is not the default contact information.
Account Name The name of the business.
Attention The attention line as it is used in your company’s business letters, which is used to direct the letter to the proper person if the letter is not addressed to any specific person. The box may contain something like Purchase Orders Department or To whom it may concern.
Phone 1 The phone number of the contact person.
Email The email address of the contact person.

Ship-To Address Section

If the Calculate Project-Specific Taxes check box is selected on the Projects Preferences (PM101000) form and if this invoice has been created during the project billing procedure, the system copies the settings in this section from the project settings that are specified in the Project Address section on the Addresses tab on the Projects (PM301000) form. If one or neither of these conditions is met, the settings are copied from the settings of the customer location selected in the Summary area of the current form. These settings are specified on the Customer Locations (AR303020) form.If the Invoice/Memo (AR641000) report is generated for the invoice, the settings from the Ship-To Address section are copied to the Ship-To section of that report.

Element Description
Override Address A check box that indicates (if selected) that the ship-to address is not the default shipping address of the customer.
Validated A check box that indicates (if selected) that the ship-to address has been validated.
This check box appears only if the Address Validation Integration feature is enabled on the Enable/Disable Features (CS100000) form.
Address Line 1 The first line of the ship-to address.
Address Line 2 The second line of the ship-to address.
City The city of the customer’s ship-to address.
Country The customer’s country.
State The state or province of the customer.
Postal Code The postal code for the ship-to address. An input mask for the postal code can be set on the Countries/States form.
Latitude The latitude coordinates, which are entered for a customer location if there is no postal address or the postal address cannot be validated. The system uses the coordinates to identify the tax jurisdiction if the postal code is not available.
This box is displayed if the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form and the automatic calculation of taxes is configured through the integration of Acumatica ERP with the AvaTax service by Avalara or the Vertex Tax service by Vertex. For details, see Integrating Acumatica ERP with Avalara Tax Provider and Integrating Acumatica ERP with Vertex Tax Provider.
Longitude The longitude coordinates which are entered for a customer location if there is no postal address or the postal address cannot be validated. The system uses the coordinates to identify the tax jurisdiction if the postal code is not available.
This box is displayed if the External Tax Calculation Integration feature is enabled on the Enable/Disable Features (CS100000) form and the automatic calculation of taxes is configured through the integration of Acumatica ERP with the AvaTax service by Avalara or the Vertex Tax service by Vertex. For details, see Integrating Acumatica ERP with Avalara Tax Provider and Integrating Acumatica ERP with Vertex Tax Provider.

Back to TopTaxes Tab

The table on this tab contains information related to the taxes to be paid on the invoice. The table is filled out automatically for the invoice or memo when you click Save.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Tax ID The identifier of a tax applied to the document.
Tax Rate The tax rate of the tax.
Taxable Amount The taxable amount for the tax, which is calculated at the document level.
Tax Amount The tax amount for the specific tax, which is calculated at the document level.
Retained Taxable The taxable amount for the retainage.
This box is available only if the Retain Taxes check box is selected on the Accounts Receivable Preferences (AR101000) form.
Retained Tax The retained amount of the tax that is posted to the Tax Retainage Claimable account specified for the tax on the Taxes (TX205000) form.
This box is available only if the Retain Taxes check box is selected on the Accounts Receivable Preferences (AR101000) form.

Back to TopCommissions Tab

This tab displays the commissions that can be calculated for the document. Commissions are calculated when you click Calculate on the Calculate Commissions (AR505500) form.

The tab is available if the Commissions feature is enabled on the Enable/Disable Features (CS100000) form.

The tab is not available if a document of the Overdue Charge, Credit WO, or Prepmt. Invoice type is selected on the current form because commissions are not used for these document types.


The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Summary Area

Element Description
Default Salesperson The identifier of a salesperson to be used by default for each invoice line. By default, it is a sales person associated with the selected location of the customer.
Total Commissionable The total amount used to calculate commissions for all salespersons involved.
Commission Amt. The total amount of commissions on the document.

Table Columns

Column Description
Salesperson ID Read-only. An identifier of the salesperson involved with this sale. A salesperson is listed if they have been specified in the Salesperson ID column on the Details tab of the current form.
Commission % The percent of commission that is applied to this document. You can override this value.
The percent generally earned by this salesperson is specified on the Salespersons tab of the Customers (AR303000) form and is inserted into this column by default for all the documents associated with the customer location.
Commission Amt. Read-only. The commission amount calculated for the salesperson on this document based on the Commission %.
Commissionable Amount Read-only. The amount used for the commission calculation.

Back to TopApprovals Tab

This tab is available only if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form.

This tab contains information on approvals of the current document.

If the record is rejected, a reason is specified during the rejection process, and then the record is returned for editing, that rejection will be listed on the tab, and all other rejections and approvals will be removed.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Assignee ID The identifier of the employee who has been assigned to approve the document.
Assigned To The name of the employee who is assigned to approve the document.
Workgroup The workgroup of the employee assigned to approve the document.
Approved By (ID) The identifier of the employee who actually reviewed the document.
Approved By The name of the employee who actually reviewed the document.
Approval Date The date of the approval.
Status The approval status of the document. Depending on the approval action that has been performed (Approve or Reject) and the way the approval workflow has been set up, the system-specified status can be Pending Approval (if the document has been approved by this employee and additional approvals are required), Approved, or Rejected.

Back to TopDiscounts Tab

This tab has a table showing the Document- and Group-level discounts that were applied to the document. The Line-level discounts applied to the document (if any) are shown on the Details tab.

This tab is available only if the Customer Discounts feature is enabled on the Enable/Disable Features (CS100000) form.The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Skip Discount A check box that you select to cancel a Group- or Document-level discount for the document. Selecting the check box updates the total and the line amounts of the document but does not remove the record of the canceled discount from the table.
Discount Code The identifier (code) of the discount applied to the document automatically or manually.
Sequence ID The identifier of the discount sequence applied to the document.
Type The type of discount whose sequence was applied to the document.
Manual Discount A check box that indicates (if selected) that the discount shown in this row has been applied manually. The discount was selected from the Group- or Document-level discounts for which the Manual check box is selected on the Discount Codes (AR209000) form.
Discountable Amt. The amount used as a base for discount calculation if the discount is defined as based on the amount.
Discountable Qty. The quantity used as a base for discount calculation if the discount is defined as based on the item quantity.
Discount Amt. The amount of the discount. This column is available for editing for document discounts and external discounts.
Discount Percent The discount percent if the discount is defined to be calculated as a percentage. This column is available for editing for document discounts and external discounts.
Free Item The inventory ID of the free item if one is specified by the discount applied to the document.
Free Item Qty. The quantity of the free item to be added as the discount.
External Discount Code The code of an external discount. You can enter this code for informational purposes when you manually enter an external discount in the document.
Description A brief description of the discount, which helps users to identify it.

Back to TopRetainage Tab

On this tab, you can view information about the retainage settings applied to the document and the list of the retainage documents related to this document.

This tab appears on the form only if the Apply Retainage check box is selected in the Summary area of the form.

Element Description
Default Retainage Percent The percent of the amount that is retained for each document line.
By default, the system populates this box with the retainage percent of the project associated with the document and specified in the Retainage (%) box in the Billing and Allocation Settings section of the Summary tab of the Projects (PM301000) form. If no particular project is associated with the document, the system populates this box with the value specified for the customer on the Customers (AR303000) form (or the customer location, if the Business Account Locations feature is enabled on the Enable/Disable Features (CS100000) form) in the Retainage Percent box. You can override this value.
Total Amount The total amount of the document, including the retainage amount.
Original Retainage The amount to be retained in all lines of the document. The system calculates this amount as follows: the total amount entered in the Retainage Amount column for all lines on the Details tab minus the Discount on Retainage value plus the Retained Tax value, if applicable. The original retainage amount is posted by the document to the Retainage Receivable account.
Unreleased Retainage The amount that has been retained from the document and has not yet been released.
Released Retainage The difference between the original (total) retainage and the unreleased retainage for the document.
Unpaid Retainage The amount that has been retained from the document and has not yet been paid.
Paid/Adjusted Retainage The total amount paid for the retainage documents related to the document. This amount includes direct applications of credit memos to invoices.
Tax on Retainage The total amount for all lines in the Retained Tax column on the Taxes tab.
Discount on Retainage The total amount for all lines in the Retained Discount column on the Discount Details tab.

Table

The table shows the retainage documents related to the document with retainage selected on this form. If the document selected on the form is an original document, the table displays one line for all lines included in the retainage document.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Column Description
Type The type of the document related to the invoice with retainage. The Invoice, Credit Memo, and Debit Memo types are available.
Reference Nbr. The reference number of the document related to the document with retainage.
Date The date of the document related to the document with retainage.
Post Period The financial period to which the document related to the document with retainage has been posted.
Status The status of the document related to the document with retainage.
Released Retainage The released retainage for an original document with retainage.
If the original document has unreleased retainage documents, the column is empty. If the original document has released retainage documents, the column shows the appropriate portion of the amount from the retainage document that is related to the original document.
If the amount in this column is positive, it means that the released retainage has been increased. If the amount is negative, it means that the released retainage has been reduced.
Paid Retainage The amount of the released retainage related to the current original document, which has been paid. If the original document has unreleased retainage documents, this column is empty.
If the amount in this column is positive, it means that the paid retainage has been increased. If the amount is negative, it means that the paid retainage has been reduced.
Amount The amount of the document related to the document with retainage.
For an original document with retainage, this column is hidden by default and shows the total amount of the retainage document, including the applicable taxes.
Balance The balance of the document related to the document with retainage after tax (if inclusive) and the discount.
For an original document with retainage, this column is not shown.
Payment Method The payment method applied to the document related to the document with retainage.
Customer Order Nbr. The reference number that the customer has assigned to the document related to the document with retainage.
Description A description of the document related to the document with retainage.

Back to TopPayment Links Tab

On this tab, you can create and process a payment link for the AR invoice.

This tab appears on the form if the Acumatica Payments feature is enabled on the Enable/Disable Features (CS100000) form and the Exclude from Payment Link Processing check box is cleared on the Customer Classes (AR201000) form for the class of the selected customer.

Element Description
Processing Center The processing center for which a payment link can be created. This box is available for editing if no payment link has been created yet for the invoice.
If a payment link has been created for the invoice, this box is read-only and specifies the processing center for the link.
Link Delivery Method The delivery method for the payment link. This box is available if no payment link has been created yet for the invoice and the Enable Delivery Method Override check box is selected on the General tab of the Customer Classes (AR201000) form for the customer class of the customer.
One of the following options can be selected:
  • None:Payment links will not be automatically sent to the customer.
  • Email: Payment links will be sent via email.
If a payment link has been created, this box is read-only.
Payment Link Read-only. The URL of the payment link generated for the invoice. If this box is empty, no payment link has been generated yet for the invoice.
Link Status The status of the payment link.
One of the following statuses can be assigned:
  • Open: The invoice can be paid via the payment link.
  • Closed: The payment link is closed and cannot be used for the payment, or the payment link has been fully paid.
Create Payment Link Creates a payment link for the document. This button is available if the invoice has been released and has the Open status, if no open payment link exists for it, and if a processing center is selected in the Processing Center box of this tab.
Sync Payment Link Synchronizes the payment link by comparing the payments in Acumatica ERP with the payments made by using the current payment link from the processing center and creating any payments that are missing in the system.
The system also checks whether the invoice requires synchronization—that is, whether the Due Date has been changed or the open amount has changed due to some payments that have not been made by using this payment link. If an update is required, the system updates the payment link.
Resend Payment Link Sends an email from Acumatica ERP. This button is available only if Email is selected in the Delivery Method box on the General tab of the Customer Classes (AR201000) form for the applicable customer class.

Back to TopApplications Tab

The content of this tab depends on the type of the document selected in the Summary area.

If a document with the Invoice, Debit Memo, or Overdue charge type and the Open or Closed status is selected, this tab displays the list of AR payments that have been applied to the document. For invoices and debit memos with the On Hold or Balanced status, you can click Load Documents on the table toolbar to load the list of open payments or credit memos (if any) that can be applied to the document. You can specify the exact amount to be paid on each document or click Auto Apply on the table toolbar to apply the payment automatically. The specified applications are applied when you release the invoice.

If a document with the Credit Memo type and the Open or Closed status is selected, the tab displays the list of AR invoices, debit memos, overdue charges, and customer refunds the selected credit memo is applied to. For credit memos with the Balanced status, you can specify the invoices, debit memos, overdue charges, and customer refunds to which this credit memo is applied when you release it. You add documents for application by adding a row to the table and selecting the document type and reference number. The system automatically fills in the Amount Paid box with the possible value, but you can change this value for each listed document. The specified applications are applied when you release the credit memo.

When you are creating a new document, the system shows all open documents of the selected customer that can be applied. You apply them to the new document by clicking Auto-Apply on the table toolbar or filling in the Amount Paid column. If you want to create the new document without application to other documents, once you save the document, the system will clear the table.

Table Toolbar

The table toolbar includes standard buttons and buttons that are specific to this table. For the list of standard buttons, see Table Toolbar. The table-specific buttons are listed below.

Button Description
Load Documents Loads all open payments for the selected customer except payments that have unreleased applications.
The button is available for unreleased documents of the Invoice and Debit Memo type.
Auto Apply Applies the loaded payments to the document, starting with the first payment displayed in the table (even if the table rows have been sorted or filtered), until the document amount is paid in full. If the document amount is greater than the sum of all the loaded payments, then all payments are applied.
If you change the document details and then clicks Auto Apply, the applied amounts are recalculated and reapplied starting from the first row in the table.
The button is available for unreleased documents of the Invoice and Debit Memo type.

Table Columns if Invoice, Debit Memo, or Overdue Charge is selected in the Summary area

Column Description
Branch The branch specified in the payment document listed in this row.
This column is displayed on the form if the Multibranch Support feature is enabled on the Enable/Disable Features (CS100000) form.
Selected A check box that indicates (if selected) that the payment has been fully or partially applied to the document.
The system automatically selects this check box for payments selected for application to the document when you click the Auto Apply button on the table toolbar.
If you select this check box for a row, the Amount Paid column for the payment in the row becomes equal to the balance of the payment listed in the row (that is, the value in the Balance column). The total amount of the application, however, cannot exceed the document total.
If you clear this check box for a row, the Amount Paid for the payment in the row becomes zero.
The system selects this check box automatically when you change the amount in the Amount Paid column to a nonzero value.
Doc. Type The type of payment document that was applied.
Reference Nbr. The reference number of the AR payment document. By clicking this number, the document details form opens.
Customer The identifier of the customer account.
Amount Paid The amount that was actually paid which is displayed in the currency of the document that is selected in the Summary area of the form.
Cash Discount Taken The amount of the cash discount that was deducted from the invoice amount in case the invoice was paid during the cash discount period.
Write-Off Amount The amount to be written off, which can be a positive value for a balance write-off or a negative value for a credit write-off.
Write-Off Reason Code The reason code for the write-off. Reason codes are specified in the Balance Write-Off Reason Code and Credit Write-Off Reason Code boxes on the General tab of the Accounts Receivable Preferences (AR101000) form.
Payment Date The date of the payment application.
Balance The balance of the document after the payment was applied.
Description The description of the payment document.
Currency The currency of the payment document.
Payment Period The period to which the payment transactions are posted.
Payment Ref. The reference number used by the customer on its payment document.
Status The status of the payment document.
Expired Compliance A check box that indicates (if selected) that at least one expired compliance document is related to this document line. If the check box is cleared, there are no expired compliance documents related to the line.
This column is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.

Table Columns If Credit Memo Is Selected in the Summary Area

Column Description
Document Type The type of the document that was applied.
Reference Nbr. The reference number of the applied document. By clicking this number, the document details form opens.
Customer The identifier of the customer account.
Amount Paid The amount that was actually paid which is displayed in the currency of the document that is selected in the Summary area of the form.
Date The date of the document.
Balance The balance of the document after the credit memo was applied.
Description The description of the document.
Currency The currency of the document.
Post Period The period to which the document transactions are posted.
Customer Order Nbr. A reference to a document of the customer, such as a purchase order number (for informational purposes).
Status The status of the document.
Expired Compliance A check box that indicates (if selected) that at least one expired compliance document is related to this document line. If the check box is cleared, there are no expired compliance documents related to the line.
This column is available only if the Construction feature is enabled on the Enable/Disable Features (CS100000) form.

Back to TopCompliance Tab

On this tab, you can add, update, and review compliance documents.

This tab appears on the form only if the Construction feature of the Projects group of features is enabled on the Enable/Disable Features (CS100000) form.

The table toolbar includes only standard buttons. For the list of standard buttons, see Table Toolbar.

Table Columns

Column Description
Expiration Date The date when the compliance document will expire. You specify the date when you add the compliance document to the tab.
Document Type The type of the compliance document. The following document types are available:
  • Certificate
  • Insurance
  • Lien Waiver
  • Notice
  • Other
Creation Date The date when the compliance document was created. By default, the system inserts the current business date at the time of creation. You can change the date manually.
Status The status of the compliance document. The list of statuses should be specified manually on the Compliance Preferences (CL301000) form.
Required A check box that indicates (if selected) that the document is mandatory for working with the project and project task specified in this line. This setting is for informational purposes only; the system does not enforce this requirement. It shows that the compliance document is required before any activities are performed for the project.
Received from Vendor A check box that indicates (if selected) that the document has been received. By using this check box, you can track when the payment for the document is received, so that the next payment is not delayed.
Vendor Received Date The date when the compliance document is received.
Received from Joint Payee A check box that indicates (if selected) that the document has been received from a joint payee.
Joint Payee Received Date The date when the compliance document is received from a joint payee.
Processed A check box that indicates (if selected) that the document has been processed.
Voided A check box that indicates (if selected) that the document has been voided.
Created Automatically A check box that indicates (if selected) that the document has been created by the system.
Sent Date The date when the compliance document is sent.
Project The project to which the compliance document relates.
If a project is specified, this compliance document is displayed on the Compliance tab of the Projects (PM301000) form for the selected project.
Cost Task The cost task within the selected project to which the compliance document relates.
If a task is specified, this compliance document will be displayed on the Compliance tab of the Project Tasks (PM302000) form for the selected task of the Cost Task type.
Cost Code The cost code assigned to the compliance document.
Vendor The identifier of the vendor associated with the compliance document. If a vendor is specified, the current document will be displayed on the Compliance tab for the selected vendor.
The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch or company is specified in the Restrict Visibility To box for the vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company.
Vendor Name The name of the vendor associated with the compliance document.
Expired A check box that indicates (if selected) that the compliance document has expired.
AP Payment The reference number of the payment that is associated with the compliance document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
AP Payment Method The payment method associated with the vendor.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
AR Invoice The reference number of the invoice associated with the compliance document. If an invoice number is specified, the current compliance document will be displayed on the Compliance tab of the Invoices and Memos form for the selected invoice.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
AR Invoice Amount The amount of the invoice.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
AR Payment The reference number of the payment associated with the compliance document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
AR Payment Method The customer’s default payment method.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Account The account associated with the vendor (Expense account) or customer (Sales account).
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Bill The reference number of the bill associated with the compliance document. If a bill number is specified, the current compliance document will be displayed on the Compliance tab of the Bills and Adjustments form of the selected bill.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Bill Amount The bill amount to be paid for the document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Certificate Number The number of the certificate.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Customer The identifier of the customer associated with the compliance document. If a customer is specified, the current document will be displayed on the Compliance tab of the Customers form of the selected customer.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Customer Name The name of the customer associated with the compliance document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Date Issued The date when the document is issued.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Effective Date The date when the compliance document takes effect. You should specify the date manually while adding the document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Insurance Company The name of the insurance company.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Joint Payee (Vendor) The identifier of the joint vendor associated with the compliance document. If a joint vendor is specified, the current document will be displayed on the Compliance tab for the selected vendor.
The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch or company is specified in the Restrict Visibility To box for the vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company.
    		This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Joint Payee The name of the joint payee, if the joint payee is not defined in the system as a vendor.
Joint Amount Paid The amount to be paid to joint payees according to the joint payment.
Joint Release A check box that indicates (if selected) that the joint release has been received.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Lien Waiver Amount The amount covered by the lien waiver.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Limit The amount of insurance liability specified for the compliance document. You should enter the amount manually while adding the document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Method Sent The method used to send the document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Payment Date The date when the payment is created.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Payment Ref. The reference number of the payment.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Project Transaction The reference number of the project transaction associated with the compliance document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Purchase Order The reference number of the purchase order associated with the compliance document. If a purchase order is specified, this compliance document will be displayed on the Compliance tab of the Purchase Orders form for the selected purchase order.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Purchase Order Line Item The inventory ID of the item in the purchase order line, which can be specified only if a purchase order has been selected.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Policy The insurance policy number.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Receipt Date The date of the inventory receipt.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Receive Date The date when the goods are received.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Received By The person responsible for receiving goods.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Requires Joint Payment A check box that indicates (if selected) that a joint payment is required.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Revenue Task The identifier of the revenue task within the project to which the compliance document relates. If a revenue task is specified, the current compliance document will be displayed on the Compliance tab of the Project Tasks form for the selected task of the Revenue Task type.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Secondary Vendor The identifier of the secondary vendor associated with the compliance document. If a vendor is specified, the current document will be displayed on the Compliance tab for the selected vendor.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Secondary Vendor Name The name of the secondary vendor associated with the compliance document.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Source The source of the payment, which is one of the following options:
  • AP Bill
  • PO/Sub
  • Customer
  • Project
 This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Sponsor Organization The name of the sponsor organization.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Subcontract The identifier of the subcontract associated with the compliance document. If a subcontract is specified, the current document will be displayed on the Compliance tab of the Subcontracts form for the selected subcontract.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Subcontract Line Item The identifier of the item in the subcontract line, which can be specified only if a subcontract has been selected.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.
Through Date The date when the goods are shipped.
This column is hidden by default. You can display this column in the table by using the Column Configuration dialog box. For details, see Table Layout: Process Activity.

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