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Processing AP Bills

In this chapter, you will find general information on how to create and release AP bills, a checklist for system implementation, an activity that describes how to process an AP bill, and report and inquiries that can be useful to find and view created transactions.

Back to TopIn This Chapter

  • AP Bills: General Information
    • In Acumatica ERP, you create an accounts payable bill for each incoming invoice from a vendor.
  • AP Bills: Implementation Checklist
    • To ensure that the system is configured properly for processing AP bills, make sure that the criteria listed in the table have been met in the system as described.
  • AP Bills: Generated Transactions
    • When you release an AP bill, the system generates a batch of transactions to record the liability to the general ledger. The AP bill includes all the information the system needs to generate the batch.
  • AP Bills: Mass Processing and Document Consolidation
    • This topic explains how to release multiple AP bills and the rules that the system uses to group the prepared documents.
  • AP Bills: Process Activity
    • The following activity will walk you through the process of creating and releasing an AP bill.
  • AP Bills: Related Reports and Inquiries
    • This topic describes the reports, inquiries, and forms you may review to gather information about AP bills.
  • To Enter a Bill in the Base Currency (with the Items' Quantity and Unit Cost)
    • The notes in this section describe the nuances of the UI elements available on the form, such as when an element is required and when it is not, and when the system fills in settings by default. This section can include other notes.
  • To Enter a Bill in the Base Currency (with Line Totals)
    • The notes in this section describe the nuances of the UI elements available on the form, such as when an element is required and when it is not, and when the system fills in settings by default. This section can include other notes.
  • To Enter a Bill Based on Purchase Receipts
    • In Acumatica ERP, you can enter a bill based on purchase receipts or particular lines of purchase orders. To manually enter a bill based on purchase receipts, you use the Bills and Adjustments (AP301000) form.
  • To Enter a Bill Based on Purchase Orders
    • In Acumatica ERP, you can enter a bill for non-stock items or services based on purchase orders. Also, you can add stock item lines from the purchase orders for which billing before receipt is allowed. To manually enter a bill based on purchase order, you use the Bills and Adjustments (AP301000) form.
  • To Find a Particular Bill
    • You can use multiple forms to find a bill that has been created with Acumatica ERP, depending on the bill's status and other parameters:
  • To Enter a Bill with Landed Costs
    • An accounts payable bill to a landed cost vendor is usually created automatically on release of a landed cost document. If you have specified the appropriate settings to not create a bill automatically (for example, because you haven't received an invoice from the landed cost vendor yet), you need to create this bill manually on the Bills and Adjustments (AP301000) form and add the line or lines of the landed cost document to this bill.
  • To Reverse a Bill
    • In Acumatica ERP, a bill cannot be deleted once it has been released; it only can be reversed.