AP Bills: Generated Transactions

When you release an AP bill, the system generates a batch of transactions to record the liability to the general ledger. The AP bill includes all the information the system needs to generate the batch.

The following accounts are usually involved:

The liability account specified in the AP Account box on the Details tab
The expense account specified for each line in the Account column on the Details tab

You can view the details of the batch associated with the bill by clicking the link in the Batch Nbr. box on the Financial tab of the Bills and Adjustments (AP301000) form.

For a one-line bill, the following transactions will be recorded to the general ledger when the bill is released.

Account	Debit	Credit
Accounts Payable account	0.00	Amount
Expense account	Amount	0.00

If the Invoice Rounding feature is enabled on the Enable/Disable Features (CS100000) form, the batch may contain an entry that records to the gain or loss rounding account the difference between the sum of the details and the document total.