AP Bills: Implementation Checklist

To ensure that the system is configured properly for processing AP bills, make sure that the criteria listed in the table have been met in the system as described.

Form	Criteria to Check
Enable/Disable Features (CS100000)	Make sure the minimal features have been enabled as described in Company Without Branches: General Information, Company with Branches that Do Not Require Balancing: General Information, and Company with Branches that Require Balancing: General Information
Vendors (AP303000)	Verify the existence of the vendor accounts for the vendors for which you will create AP bills. For details, see Vendors: Implementation Activity.
Non-Stock Items (IN202000)	Verify the existence of non-stock items that can be used when creating AP bills. For details, see Non-Stock Item: Implementation Activity.

Back to TopSettings That Affect the Workflow

You use accounts payable forms to record purchases you make on credit. The following settings and entities should be specified and defined, respectively:

The following general ledger settings should be specified on the Posting Settings tab of the General Ledger Preferences (GL102000) form:

Make sure that the Automatically Post on Release check box is selected. This setting causes GL batches to be immediately posted after they are released.
Clear the Generate Consolidated Batches check box to cause every AP transaction you enter to be posted as an individual batch to the general ledger. (When this check box is selected, the system consolidates into a single batch all transactions in the same currency posted to the same period for all documents being released.)

The following accounts payable settings should be specified on the General tab of the Accounts Payable Preferences (AP101000) form:

Select the Hold Documents on Entry check box in the Data Entry Settings section. This setting gives the created AP bills the On Hold status.
Clear the Require Vendor Reference check box in the Data Entry Settings section. This setting means that you do not have to enter a vendor reference number in the Vendor Ref. box when creating an AP bill on the Bills and Adjustments (AP301000) form.
Make sure that the Automatically Post on Release check box is selected in the Posting Settings section. This setting indicates that AP bills will be automatically posted to the general ledger once they are released.

With these settings specified and entities defined, users in your company can record and process documents in Acumatica ERP quickly and accurately, with a minimum of manual actions.

AP Bills: Implementation Checklist

[anchor|#section_aph_njv_vxb][anchor|#p_bph_njv_vxb]
To ensure that the system is configured properly for processing AP bills, make sure that the criteria listed in the table have been met in the system as described.[anchor|#_372a749e-9a86-49e7-a8e8-c05d80d82d9e]
{| class="checklist" | width="100%" 
|- 
!width="44%" ! Form
!width="55%" ! Criteria to Check
|- 
| [HelpRoot_FormReference\CS_10_00_00|Enable/Disable Features] ([~/?ScreenId=CS100000|CS100000])
| [anchor|#p_cph_njv_vxb]
Make sure the minimal features have been enabled as described in [HelpRoot_Implement\config_Basic_Company_GeneralInfo|Company Without Branches: General Information], [HelpRoot_Implement\config_Company_with_Branches_No_Balancing_GeneralInfo|Company with Branches that Do Not Require Balancing: General Information], and [HelpRoot_Implement\config_Company_with_Branches_with_Balancing_GeneralInfo|Company with Branches that Require Balancing: General Information]
|- 
| [HelpRoot_FormReference\AP_30_30_00|Vendors] ([~/?ScreenId=AP303000|AP303000])
| Verify the existence of the vendor accounts for the vendors for which you will create AP bills. For details, see [HelpRoot_AccountsPayable\Vendor_Implem_Activity|Vendors: Implementation Activity].
|- 
| [HelpRoot_FormReference\IN_20_20_00|Non-Stock Items] ([~/?ScreenId=IN202000|IN202000])
| Verify the existence of non-stock items that can be used when creating AP bills. For details, see [HelpRoot_AccountsReceivable\Non_Stock_Item_Fin_Implem_Activity|Non-Stock Item: Implementation Activity].
|}[anchor|#section_dph_njv_vxb]
==Settings That Affect the Workflow==[anchor|#p_eph_njv_vxb]
You use accounts payable forms to record purchases you make on credit. The following settings and entities should be specified and defined, respectively:[anchor|#ul_jhk_3vf_kv]
*The following general ledger settings should be specified on the '''Posting Settings''' tab of the [HelpRoot_FormReference\GL_10_20_00|General Ledger Preferences] ([~/?ScreenId=GL102000|GL102000]) form:
**Make sure that the '''Automatically Post on Release''' check box is selected. This setting causes GL batches to be immediately posted after they are released.
**Clear the '''Generate Consolidated Batches''' check box to cause every AP transaction you enter to be posted as an individual batch to the general ledger. (When this check box is selected, the system consolidates into a single batch all transactions in the same currency posted to the same period for all documents being released.)
*The following accounts payable settings should be specified on the '''General''' tab of the [HelpRoot_FormReference\AP_10_10_00|Accounts Payable Preferences] ([~/?ScreenId=AP101000|AP101000]) form: 
**Select the '''Hold Documents on Entry''' check box in the '''Data Entry Settings''' section. This setting gives the created AP bills the ''On Hold'' status.
**Clear the '''Require Vendor Reference''' check box in the '''Data Entry Settings''' section. This setting means that you do not have to enter a vendor reference number in the '''Vendor Ref.''' box when creating an AP bill on the [HelpRoot_FormReference\AP_30_10_00|Bills and Adjustments] ([~/?ScreenId=AP301000|AP301000]) form.
**Make sure that the '''Automatically Post on Release''' check box is selected in the '''Posting Settings''' section. This setting indicates that AP bills will be automatically posted to the general ledger once they are released.
[anchor|#p_fph_njv_vxb]
With these settings specified and entities defined, users in your company can record and process documents in Acumatica ERP quickly and accurately, with a minimum of manual actions.